Notary Public Doncaster

I am committed to providing notarial services for my clients in as swift and uncomplicated a manner as possible and at a competitive cost. I will keep you informed throughout your matter and will explain the legal procedures in plain English.

Appointments for Notarial business are offered at my offices in or at a place to suit you.
I offer home visits or office visits and out of hours’ services (including weekends) by prior appointment.

Please be aware that an additional fee may be charged for travel time and costs.

Please contact me to arrange an appointment.

Notarisation may be a new experience for you and if you would like some preliminary contact please do not hesitate to phone or email for an initial discussion.

Notary Public Doncaster - Services

What services are offered?

Examples of services offered by Notaries include:-

• Execution of a Power of Attorney for use overseas
• Execution of documents needed for buying or selling propery overseas
• Provision of a certified copy of an extract from your passport
• Completion of a Statutory Declaration
• Certificates of English law for use overseas
• Authentication of a translation of a document
• Provision of documentation for use in an overseas marriage
• Provision of certified copies of academic or other qualifications
• Swearing/affirming of oaths and affidavits
• Grant of permission for a child to travel with one parent
• Apostille/consularisation of documents (see above)
• Execution of documents needed in registration of patents and trademarks
• Execution of commercial documentation

The list above provides examples only as I can deal with most other documents needed for use overseas.

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FAQ

Here are some of the questions I am most frequently asked about the services I provide

What is a Notary Public?

A notary public is a legal officer who is qualified to provide notarial services. All notaries are regulated by the Faculty Office of the Archbishop of Canterbury. Notaries are the smallest of the three legal professions in England and Wales in terms of numbers but are also the oldest, their origins dating back to Roman times.
The notary’s main job is to assist the client with execution of legal documents for use worldwide, ensuring that the formalities for execution are followed here and in the country where the documents will be used. The seal and signature of a notary is accepted as that of a legal officer whose office can be relied upon in most parts of the world.

Sometimes additional formalities, such as confirmation of my signature by the Foreign and Commonwelath Office (apostille) may be required and/or production to the embassy or consulate of the country concerned (consularisation). I can assist you with any such requirements and we can establish at the outset if any of them are required.

What does a Notary Public in England do?

The client’s signature will be witnessed and the notary will make sure that the formalities required by both English law and that of the country where the document will be used are observed.

The identity of the client must always be checked, usually by seeing various documents including a current passport or driving licence and separate proof of address (see further under “Identification” below.)

The notary will need to know that any facts stated in the document are correct and may need confirmation to that effect. One of the main purposes of notarisation is to ensure that the document can be relied upon and the notary must therefore take steps to ensure that this is so.

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ID requirements

Before I can undertake any work for you I have to be certain of your identity. This is not only my professional duty as a Notary Public but is now also essential in view of the Anti-Money Laundering Regulations and other legislation. After I have done this I am also required to retain copies of the documentation supplied.

I will need to see one of the following (in preferred order):-

• Current passport (or, if not available)
• Driving licence (photocard)
• UK government or police issue certificate bearing a photo or other means of identification
• Identity Card (EEA states)

I also need proof of your residential address. This can be satisfied by production of the driving licence original or one of the following original additional documents (not copies from internet) showing your current address:-

• Utility bill (not a mobile phone account)
• Bank statement (not a credit card account)
• Council Tax bill

The first two items above should not be more than three months old.
When instructed by a company or other body I will also need (in addition to the above documentation for each signatory) to see originals of the following:-

• Evidence of identity of the authorised signatory (as listed above)
• A copy of the current letterhead (showing the registered office if it is a company)
• A Letter of Authority, Minute, Resolution or Power of Attorney authorising you to sign the document

Additionally, companies: Certificate of Incopororation and of any Change of Name, a copy of the Memorandum and Articles of Association, Details of Directors and Secretaries. In all instances I will be carrying out company searches, which may have an effect on the level of fees charged.

Additionally, partnerships, clubs etc:  A Partnership Agreement; or relevant Trust Deed; or Charter, or Constitution/Rules.

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Foreign Languages

Your documents may be written in a foreign language.  If so, they sometimes come with a translation into English. If not, and particularly if you do not speak the language in question, it will be necessary for an accurate translation to be supplied by a competent translator, here or in the country where the document was prepared. I will need to be sure that you understand the contents and effect of the document.

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Making an appointment

If you need my services you will need to make an appointment. Also, please do not hesitate to phone or email me if you need an informal initial discussion before taking matters further.

When we have fixed an appointment for the execution of your documents I recommend that you take a little time in preparation as follows, please:

• Forward by email copies of your document and any communication from whoever sent it to you so that we can establish how it is to be executed and if apostille/consularisation is required.
• Ensure that you have your ID documentation ready for each person who is to be a signatory.
• Ensure that in the case of a company or other entity you are in possession of the additional documentation required (as mentioned above). It is useful if this can also be produced to me before our meeting.

Appointments for straightforward matters take about 15 minutes to complete. The amount of time taken on more complicated items depends on the nature and complexity of the transaction.

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How much will Notarisation cost?

An estimate of the cost for the work can usually be given before you make an appointment, however so that we can establish the charges please tell me the following:

• How many documents are there?
• What service you need - witnessing signatures, certifying copy documents, obtaining Apostille etc
• The type of documents concerned - for instance is it a Power of Attorney that you need witnessing
• Who is signing or presenting the documents - are they personal papers or for a Company?
• Which country they are to go to

Please visit the contact us page to obtain a quotation.

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Data Protection Policy and Privacy Notice

Please refer to the above for matters relating to Data Protection, Notarial Records and related matters.

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Terms of Business

Please refer to my Terms of Business for a more detailed statement of various matters referred to above plus my Complaints Procedure, Typical Stages of a Notarial Transaction, Indemnity Insurance and Rights of Cancellation

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